Whether your team has outgrown your current offices or you are seeking a better location to work from, relocating your business is a huge decision. While it gives your company a fresh start and boosts employee satisfaction, it also brings numerous challenges. This post shows you how to overcome office moving challenges.
So, what are the challenges of moving your company, and how to address them?
1. Space Planning
Space planning is one of the most demanding and complex aspects of office moving. To get the most out of your new space, you should create an elaborate blueprint of what your new offices will look like. Consult architects to help you create a detailed floor plan. It should include your furniture, workspaces, office equipment, communal spaces, etc.
If you are making modifications to company operations, inform your team about them. For example, shifting from open office spaces to cubicles is a big change. Talk to your employees to determine whether you are on the same page.
2. Productivity Losses
Moving a business is a complex process. It takes time and effort to pack, transport, prepare, and unpack everything in your office. Unsurprisingly, that may impact employee productivity.
Precisely because of that, many companies use weekends or public holidays for the move. However, remember that most movers are already booked during holidays and weekends. Hiring them during the peak season may add a few bucks to your budget.
Another option to maintain employee productivity is to allow your staff to work remotely during the office moving process. In that case, consult your IT team and invest in the right tech, such as team collaboration tools or computers to ensure everyone stays productive while working from home.
3. Investing in New Equipment
Office moving is an opportunity for you to conduct an inventory of your existing furniture and equipment. The goal is to decide what you will move to your new office and what will be replaced.
If you still cannot decide what equipment to invest in, hire professionals to help you. For example, if you’re looking for new office supplies in Fort Collins, hire local managed IT services. They will analyze your current workflow and point out which tools are essential to help your business run seamlessly.
4. The Risk of Losing Employees
Office relocation may frustrate your employees for multiple reasons. Therefore, talk to your staff. Listen to their concerns about relocation. See if any alternative arrangements or benefits could address their concerns.
To keep employees satisfied, you should also set a clear timeline. Map out all the activities ahead and create relocation stages. Allocate enough time to each phase to make sure that the process is not stressful for your team.
5. Moving Costs
There is a lot to be done when relocating your business, from packing and transportation to preparing the new office. Apart from paying for relocation and new office equipment, you should also factor in the cost of lost productivity.
That is why you should create a budget. It depends on a wide range of factors, such as the office size, the third-party services you choose to hire, whether you plan to upgrade office equipment, etc.
What Else You Should Do When Relocating Offices
Hire the Right Moving Services
The key to successful office relocation lies in hiring commercial and office movers. Ask for quotes and negotiate with multiple providers to get the best deal for your company. If your business uses specialty tech, such as medical equipment or high-value goods, check whether a shipping company specializes in those services.
Notify your Current Office Providers
Let your current service providers know that you have changed your address. That includes:
- Your postal services
- Banks and insurance
- Subscription services
- Government departments
- Telephone and internet providers
Inform Customers
Let your customers that you are moving your business so they know to expect delays in shipping services or communications. You can inform them about the relocation in multiple ways, such as:
- Sending a letter
- Sending an email to your newsletter list
- Updating business NAP data on your website and social networks
- Posting on your social channels
- Publishing a press release
Over to You
If not planned carefully, office moving can harm your team’s productivity and result in significant time and money losses. That is why you should have a strict schedule that helps you keep your relocation process organized and on-schedule. Create a budget, identify potential problems, and hire a team of professionals to help you.
We hope you found this blog post 5 Challenges of Office Moving and How to Prevent Them useful. Be sure to check out our post Is Your Office Moving? Read This Plan to Help You Through the Process for more great tips!
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